Whether you’re looking for a place to host a soiree or are in need of a location to get together with employees, it’s time to craft a vision of what the perfect event space will entail. However, deciding what features to look for can feel a bit overwhelming. Understanding the different options available will help in narrowing down the choices.
Catering Options
Unless the event is a rather short meeting, feeding the guests or attendees should be on the to-do list. Some meeting spaces work with preferred caterers. Opting to book at this type of facility can assist in streamlining the process. Another benefit is that the caterers know the space. Instead of having to wait for the catering company to figure out the logistics of the room and building, you can feel assured that the food and drinks will arrive on time and be set up properly. The time of the day can dictate whether opting for a full meal or simple snacks and beverages is appropriate.
Parking Availability
Imagine that your guests or employees show up to the event and have to spend precious time driving around looking for parking. Requiring all attendees to take public transportation can also be a burden. A good meeting and event space will provide ample parking. Drive around the parking lot or garage to get a sense of how many spots are typically available. When you invite guests to the meeting or event, make sure to let them know that parking is available on-site. Individuals will likely feel relieved to know this information in advance.
Room Capacity
Writing out a guest list before booking the room is a smart idea. You’ll need to know how large or small of a room to book. While checking out different options for rooms, consider the type of event you’re hosting. For example, take into account whether space for dancing, dining, or presenting will be necessary.
Technical Capabilities
In today’s technological world, you’re almost certain to need technology capabilities in the room for a business meeting. For example, employees may need to project slide-show presentations. It’s also possible that employees from other parts of the country or the world are going to video in, especially as working from home has become more popular. If the event is a social one, you may still have the need for a screen to project pictures on. When scouting out locations for the event, ask a representative from the facility what type of support is available for the equipment. For example, if an issue arises with the technology on the day of the event, you want to ensure that speedy and efficient assistance will be available.
Selecting a spot for your next event is an important endeavor. After all, the location of an event, whether for business or social purposes, can seriously determine how successful that meeting or party is. Picking the right place starts with adequate planning. Knowing what features to look for in an event space is of utmost importance.
